Katharine Jennings Fine Art
Katharine Jennings Fine Art is committed to protecting and respecting you privacy.
This Privacy Notice set out why we collect personal information about individuals and how we use that information. It explains the legal basis for this and the rights you have over the way your information is used.
This Privacy Notice will be reviewed and updated as necessary, if there are any changes to the way we collect and use your data.
We may also, from time to time, contact you directly to provide information about how we use your data.
If you have any questions about our policies or concerning your personal information, please contact us using the channels detailed on our website http://www.katharinejenningsfineart.co.uk.
Type of Personal Information We Collect
The type and amount of information we collect depends on why you are providing it.
The information we collect will usually include your name, email address, postal address and phone number.
With reference to processing payments, we do not store card details when making payments.
If you are a job applicant, the information you are asked to provide in the application is only what is strictly necessary for the purposes of our considering your application. If we decided to employ you, your information (including bank details for the purposes of paying wages) will be saved securely via our banking system only and any paper or electronic documents containing this information will be appropriately destroyed.
How We Collect Information
We may collect information from you whenever you contact us or have any involvement with us. For example, when you:
- visit our website
- Make a purchase
- Order goods from us
- Enquire about or activities or services
- Sign up to receive news about our activities or services
- Post content onto our website/social media sites
- Attend a meeting with us and provide us with information
- Take part in our events
- Contact us in any way including online, email, phone, SMS, social media or post or any other channel or communication available.
Where We Collect Information From
We collect information:
- From you when you give it to us directly. You may provide your details when you ask us for information or make an enquiry, attend our events sign up to our mailing list, order goods from us or contact us for any other reason.
- When you use our website. When you use our website, information about you may be recorded and stored with the use of cookies.
- When it is available on social media. Depending on your settings or the privacy policies applying to social media and messaging services you use, such as Facebook, Instagram or Twitter, and only within the context of the services we offer. You might give us permission to access information from those accounts or services by choosing to contact us through these channels. By doing so you give us permissions to access the information we need, via your messages to us only, to provide you with the service you are specifically requesting. We will not access information from these sites for any other reason.
How We Use Your Informaton
We will use your personal information in a number of ways which reflect the legal basis applying to processing of your Data. These may include:
- Providing you with the information or services you have asked for
- Sending you communications with your consent that may be of interest, using data we have transferred to MailChimp, including marketing information about the services and activities and promotions for which we seek support, subject to your consent.
- When necessary for carrying out our obligations under any contract between us, including sale of goods
- Maintaining our organisational records and ensuring we know how you prefer to be contacted.
- Analysing the operation of our website and analysing your website behaviour to improve the website and its usefulness
- processing job applications
- Ensuring we are following our safeguarding policy (see this website for full policy) and the procedures and processes necessary for keeping children safe.
- Ensuring we follow Health and Safety guidelines and keeping all our customers, staff and volunteers safe from injury or ill health.
Our Legal Basis for Processing Your Information
The use of your information for the purposes set out above is lawful because one or more of the following applies:
- Where you have provided information to us for the purposes of requesting information or requesting that we carry out a service for you, we will proceed on the basis that you have given consent for us to use your data for that purpose. We will not use your data for any other purpose and you may withdraw consent at any time by contacting us. It is necessary for us to hold and use your information so that we can carry out our obligations under a contract entered into with you or to take the steps you ask us to prior to entering into a contract.
- It is necessary to comply with our legal obligations with regard to safeguarding and the child protection laws currently governing England and Wales
- Where the purpose of our processing is the provision of information or services to you, we may also rely on the fact that it is necessary for your legitimate interests that we provide the information or service requested ,and given that you have made the request, would presume that there is no prejudice to you in our fulfilling your request.
How We Keep Your Information Safe
We understand the importance of security of your personal information and take appropriate steps to safeguard it.
Your information is backed up by a password protected offline computer program and a secure facility.
We always ensure only authorised persons have access to your informtion, which means only our staff, and that everyone who has access is trained appropriately to manage your information.
Who Can Gain Access to your Information?
- Third parties who provide services for us, for example, Go Cardless. We select our third party service providers with care. We provide these third parties with the information that is necessary to provide the service and we will have an agreement in place that requires them to operate with the same care over data protection as we do.
- Third parties if we run an event in conjunction with them. We will let you know how your data is used when you register for an event of this nature.
- Analytics and search engine providers that help us to improve our website or social media reach.
- Third parties in connection with the restructuring or reorganisation of our operations, for example, if we franchise out our activities or merge with another organisation. Steps will be taken to ensure your privacy rights will be protected by the third party.
We may also disclose your personal information if w are required to do so by law.
Other than this, we will not share your information with other organisations without your consent.
Keeping Your Information Up to Date
We may, from time to time, contact you to ensure we have up to date information for you, particularly in relation to emergency contact numbers for our childrens clubs and events.
Links
Any links on our website may take you to third party sites over which we have no control. When linking to another website, you should read the privacy policy stated on that website. This policy does not cover the use of your personal data on any third party websites.
Children’s Information
We appreciate that our supporters are of all ages. Where appropriate, we will ask for consent from a parent or carer to collect information about children (under 18).
How Long We Keep Your Information For
We will hold your personal information for as long as it is necessary for the relevant event or activity.
Where we rely on your consent to contact you for direct marketing purposes, we will treat your consent as lasting only for as long as it is reasonable to do so. This will usually be for two years. We may periodically ask you to renew your consent.
Your Rights
You have the right to request details of the processing activities that we carry out with your personal information. These requests must be made in writing and you can do this via either post or email, or contacting us via social media platforms.
You Also Have the Following Rights:
- The right to request rectification of information that is inaccurate or out of date;
- The right to erasure of your information (known as ‘the right to be forgotten’)
- The right to restrict the way in which we are dealing with and using your information
- The right to request that your information be provided to you in a format that is secure and suitable for re-use (known as the ‘right to portability’); and
- Rights in relation to automated decision-making and profiling, including profiling for marketing purposes.
All of these rights are subject to certain safeguards and limits or exemptions in accordance with statutory law.
If you are not happy with the way in which we have processed or dealt with your information, please follow our complaints process detailed on this website, or contact us to request a copy.
Changes to this Privacy Policy
This policy may be changed from time to time. If we make any significant changes, we will advertise this on our website or contact you directly with this information.
Do please check this policy each time you consider giving us personal information.
This policy was last updated March 2023.